How you would structure a program team

For a more visual timeline, you can also try converting your Excel task list into a Gantt Chart. As you may already know — or may be finding out — it can be difficult for one person to plan an entire team building event. There are so many moving parts that it would be almost impossible for one individual to take full responsibility for the entire thing. By setting up a team to help you plan, you can delegate tasks, and easily get the opinions of your colleagues to help you make decisions for your event.

Make the most of group brainstorming sessions by using tools like mind maps and flip charts! Not sure how to set up your planning dream team? You can start collaborating with your coworkers by asking for help with a simple and friendly email like the below.

Please let me know by Friday if you are available to help me take care of a few planning details, such as:. But unless your boss has told you specifically what the goal of your team building event is, you may not know where to begin.

When answering each question, try to be as specific as possible and answer with as much detail as you can. We want to reward our sales team of 45 people for an awesome quarter with a fun activity this August in New York City. Based on your answers to these questions, you should be able to put together a rough idea of who will be attending. The best way to put together a realistic budget is to talk to your boss.

Ask how much money is available for the event, and what the expectations are for the budget. From there, you can align your costs with prior events. Try to keep your budget realistic, but leave a little wiggle room for unexpected expenses. Our team recommends budgeting for the following items:. You can plan out the costs for your activity and keep track of your expenses along the way with a budget table, created in Excel.

Picking a date and time may seem easy at first, but you want to ensure that you take busy calendars into consideration before finalizing these details. After the larger elements have been decided, you can focus on the smaller day-of logistics surrounding your event. By putting together a detailed checklist, and you can help prevent important things from falling through the cracks on the day. An agenda can help you schedule out the day and easily communicate to your colleagues what will be happening during the event.

Your agenda should highlight everything employees will be doing, from arrival and departure times, to the duration of the activity, to meeting points. Our team recommends distributing the agenda to participants in the weeks leading up to the event, with notice that it may be subject to change. Simply follow these six steps for successfully planning a virtual team building activity. The first step is consider your timelines.

Event budgets can often be a challenge given all the logistics you need to cover. This could be a number of things, such as to:. Wondering what type of virtual team building activity will be a hit with your team?

Go right to the source! Planning a virtual team building activity demands significantly fewer logistics than an in-person event, but it does still require some logistical set-up, including:. Alternatively, you can simply enlist the support of a partner like Outback Team Building and Training who will handle all the logistics for you.

That way, all you and your team need to do is log-in on event day. You expect it will take you 4 weeks of promotion approx 1 month to fill your 15 seats. Only partnerships, cross-promotion, and direct outreach. If you have the core pieces of content for your program already created, the delivery of each already mapped out, and the know-how to automate the delivery of it all for each participant based on their start date, then you can pull off the Program Model for group coaching.

Running a profitable program model typically requires a higher volume of clients than the Cohort Model because the price-point tends to be a bit lower for these types of programs with less facetime, and little one-on-one coaching time. Any direct coaching that takes place should be done in more scalable ways, using dedicated tools like a dedicated coaching platform that makes it easy to both schedule one-to-many communications, and quickly personalize one-to-one coaching messages asynchronously.

Your strategy for sessions in Program Models will be more limited to recorded group webinars and videos delivered via automation because of the fact that all users start and end the program at different times. The rolling signup makes aligning live session topics with specific program stages very difficult, but it is possible for those who are technically savvy. Live sessions are, however, a much more achievable, and therefore critical cog in the Membership Model which is basically an evergreen or annual recurring version of a Program Model.

More on this in the next section. The math on the Program Model tends to be a little more nuanced and complex than on the less scalable Cohort Model. First, take a look at all similar types of program offerings you can find and use them to get a benchmark, then start having conversations with potential clients as soon as possible. Take multiple approaches to gathering pricing feedback from early prospects.

For some, pitch the outcome and all the value packed into the program and simply ask, what would you be willing to pay? For others, present all the value along with your current best guess for what the price should be. The most important thing is to start somewhere and learn quickly. If you have a successful coaching business, but you have your eyes set on building a more scalable, profitable online coaching enterprise.

Membership Model programs are typically lower cost, more scalable programs that complement other offerings. One of the most common and profitable examples is when you offer a continuity or maintenance program to clients who have completed your primary coaching program.

Success with a membership model for online group coaching comes down to having the right processes and tools in place to automate key pieces of your program schedule, so you have time to do little things to make members feel like they are getting special access to a community and perks that are just for them.

People may join membership programs to reach a personal goal, but they often stick around for the feeling they get from being a part of an exclusive club. This feeling is something you can create by the little bits of value you sprinkle in along the way on top of the core program like:. Try to map out a year of your member experience in advance with monthly topics for supporting content like articles and videos, and scheduled live events or webinars. Then, create, automate and schedule as much as you can in advance so you can spend time on bonuses that go above and beyond the core experience.

The math on Membership Models is pretty favorable for your business, especially if your program is set up as a continuity offer that comes after your primary program.

The truth is, any of these models can produce incredibly successful and profitable programs. All you need is a plan, a great promotional strategy, and perhaps the most important of all for online group coaching programs, the right tools, technology and platforms to execute on it. Which group program model are you using? Let us know in the comments below. September 21, Inside Nudge Coach.

In this post, we walk through 3 different group coaching models to help you decide which option is the best fit for your program launch. How many clients does my initial target group include? How many and what kinds of touchpoints will be involved? And finally, the most common, and sticky question of all… How much should we charge for this group coaching program to be profitable? How to create a group coaching program - 3 ways. Option 1. Cohort Model A group program that all participants sign up for in advance, and start on the same date together.

Option 2. Program Model A group program with a defined length often 8 or 12 weeks but no set kickoff date. Option 3. Membership Model An evergreen program that is structured to always run on the same recurring schedule , and that allows clients to get started at any time.